We’re looking for a Conveyancing Assistant to join our growing team in the heart of Sheffield and Barnsley. This is an exciting opportunity to support our experienced conveyancing team with a wide range of residential property transactions while working in a friendly, supportive, and professional environment.

About us:

We are excited to announce that our Conveyancing Department at Best Solicitors is growing, and we currently have an opportunity for an assistant to join the team. Here at Best Solicitors we are committed to providing access to justice and bringing a personal, professional legal service to our clients. Best Solicitors was formed in 2001 and has now grown into a team of over 30 legal experts – all committed to delivering a fair, compassionate, accessible service.

 

Why join us?

• Be part of a supportive and collaborative team where your contributions truly matter.

• Gain exposure to a wide variety of legal tasks, enhancing your skills and career.

• Work in an engaging, fast-paced environment with opportunities for growth.

 

About the Job:

You will be assisting the Conveyancing department with a range of administrative tasks. This role requires a highly organised and logical individual who can provide effective support to our fast-paced, professional, and collaborative Conveyancing team. Attention to detail and the ability to manage multiple priorities efficiently will be key to succeeding in this position.

 

Skills Required:

The successful candidate will ideally possess the following skills:

• Excellent Communication Skills: Your strong written and verbal communication skills will be key in interacting with clients and colleagues alike.

• Microsoft Office Proficiency: Experience with Word, Excel, and Outlook will enable you to perform your duties with efficiency.

• Attention to Detail: You have a sharp eye for detail.

• Organisational Skills: You’re adept at managing diaries, prioritizing tasks, and meeting deadlines.

• Client Relations Expertise: You remain calm and professional when liaising with clients, even when handling complaints.

• Billing Experience: Proficient in processing interim and final bills with accuracy.

• Case Management System Experience: Comfortable using systems to open, update, and close client files.

• Legal Terminology Familiarity: Your understanding of legal language will help you navigate the complexities of the role.

 

Key Responsibilities:

In this role, you will be integral to the smooth running of the department. Your duties will include:

• Efficient Filing: Handle filing tasks for the department and ensure documents are stored accurately.

• Post Management: Manage incoming post and allocate it appropriately to client files.

• Client File Management: Open files for all new client instructions and assist in maintaining current files.

• LMS & Lender Exchange: Take full responsibility for managing the LMS portal and the Lender Exchange platform.

• File Closures: Assist with ensuring files are closed properly and maintain a nil balance.

• Overflow Assistance: Provide support to the department with any overflow work or daily tasks.

• Holiday Coverage: Be ready to step in and cover for team members on holiday.

• Sale Files Support: Help manage sale files from start to finish, ensuring a smooth process from initial inquiry to completion.

• Sale Enquiries & Mortgage Repayments: Assist with handling sale enquiries and repaying existing mortgages.

• Exchange & Completion Assistance: Play an important role in the exchange and completion stages of property transactions.

• Completion Statements & Monies Handling: Deal with completion statements and manage completion funds.

• Client & Third-Party Communication: Coordinate with lenders, clients, and third-party solicitors, ensuring everyone is kept up to date.

• Completion Letters & Documentation: Generate completion letters and ensure all legal documentation is processed.

• Quote & Enquiry Management: Handle new and existing quotes, providing accurate information to clients.

• Completion Letters & Documentation: Generate completion letters and ensure all legal documentation is processed.

• Client Updates: Provide regular updates to all parties involved in property transactions.

• Requisitions & Certificate of Titles: Assist with requisitions and submitting certificates of titles.

• Client Appointments & Calls: Manage appointments with clients and handle incoming calls for the department.

• File Assistance: Assist with the exchange and completion of purchase & sale files, ensuring everything is handled efficiently.

• Regular File Follow-Ups: Ensure all files are chased regularly and move forward seamlessly.

• Contract Pack Issuance: Issue contract packs for sale files and ensure timely delivery.

• Money Requests & Case Updates: Handle requests for money on account and keep cases and case owners updated.